Spring Oaks HOA By-Laws

ARTICLE 1 – NAME AND ADDRESS

The name of this organization is Spring Oaks Homeowner’s Association (hereinafter referred to as SOHA), its principal address has been established by the Board of Directors as Post Office Box 160232, Altamonte Springs, Florida 32716-0232.

ARTICLE II – GOALS

Spring Oaks Homeowner’s Association represents its members to the community and governing bodies. It will strive to protect and enhance the quality of life in Spring Oaks as well as resident and community involvement by encouraging communication and interaction with one another and within the community. 

ARTICLE III – PURPOSE

The purpose of SOHA is to provide a forum in which Spring Oaks residents can:1.    Identify, discuss, and provide input on issues that affect our neighbors and community.

2.    Find ways to enhance the quality of life and opportunities offered to all who live within our community.

3.    Strengthen and preserve good relations among those living in our subdivision.

4.    Communicate with elected officials, governmental bodies, and others to share the interest and concerns of our members and our community in general. 

ARTICLE IV – MEMBERSHIP

A.    Membership is open to adult residents, 18 years of age and over, of the Spring Oaks Subdivision, Seminole County, Florida. To become a member, a membership application should be completed and filed with the SOHA Secretary along with payment of the current annual membership dues.

1.    Payment of annual dues by an adult residing in the Spring Oaks Subdivision will entitle all members of the household to participate in any of the SOHA events.

2.    Membership and payment of dues of this Association will be on an annual calendar-year basis. The fiscal year of this Association is January 1 through December 31.

3.    Voluntary contributions will be accepted.

ARTICLE V – MEETING OF MEMBERS

A.    Annual General Membership Meeting: The Annual Meeting of the general membership of this Association will be held during the month of November of each year. The time and place will be specified in the notice of said meeting. This meeting will be held for the purpose of election of officers and trustees, presentation of the annual fiscal report, and other business that may arise. The membership has the right to raise any issues or questions not handled through the regular business. Written notice will include the nominating committee’s list of candidates for office for the upcoming year.

B.    Special Meetings: Special meetings of the membership will be held when directed by the President of the Board or when requested in writing by at least twenty voting members. A meeting requested by the membership will be held no less than ten and no more than thirty days from the date of the written request.

C.    Notice: Written, posted, or electric notice of all meetings of the General Membership will be given by the Board not less than six and no more than fourteen days prior to the date of said meeting. The procedure used in the General Membership Meeting shall be in accordance with Robert’s Rules of Order.

ARTICLE VI – BOARD MEMBERS

A.    Executive board:

The PRESIDENT will be responsible for preparing the agenda and presiding at all meetings of the Association, and will perform all duties incident to the Office of the President. The President will remain an ex-officio member of the succeeding board for a period of one year when choosing not to run for re-election or if replaced by the electorate.

The VICE-PRESIDENT will assume the Office of the President when necessary and/or assist the President with the duties of that office. The Vice-President will at no time have more than one vote.

The SECRETARY will be custodian of all records of the Association and record the minutes of all meetings. The Secretary will keep a register of the members addresses and telephone numbers and be able to produce a copy of the Articles of Incorporation and By-Laws at all times. The Secretary is responsible for all correspondence of the Association and will assist the President with all correspondence.

The TREASURER will receive all funds belonging to the Association and keep an account of all dues, receipts, and expenditures. An accounting of the funds will be given at each meeting. The Account will be balanced monthly and audited by December 31st of each year by the trustees of the Association appointed by the Board and the incoming Treasurer if one exists. Expenses up to $50.00 and approved by the Board will be paid from petty cash fund. All other funds belonging to the Association will be deposited in the bank designated by the Board and require an additional Board member signature on the account.

Five TRUSTEES will represent members and homeowners in the Association in matters to the function of the Association.

B.    Election: The Board Members of the Association will be elected at the Annual Meeting of the General Membership. Elected officers must receive over 50% of the ballots cast. Officers will serve until the end of their term. The President will be charged with insuring the propriety and fairness of such elections. The slate of officers will be derived from the recommendations of a nominating committee as well as the nominations from the floor.

C.    Qualifications: Each member of the Board must be at least 18 years of age and hold active, current membership in the Association.

D.    Duties: The Board shall manage the business, property, and affairs of this Association.

E.    Vacancies: Vacancies of the Board will be filled by recommendation of the officers subject to approval of a simple majority of the Board members present at a duly called meeting.

F.    Board Meetings: The Board will hold a meeting within thirty days following the Annual General Membership meeting and hold other meetings as they deem necessary to efficiently carry on business and affairs of the Association. Members of the preceding Board will be invited to the first Board Meeting following the Annual General Election.

G.    Quorum: A quorum will be deemed to exist when 51% of the Board is present, at least one being a trustee. A quorum will be necessary in order to conduct a Board Meeting.

H.    Impeachment of Board Members: By consent of two-thirds of the Board Members, or two-thirds of the General Members at a special meeting, a Board member may be removed from office for just cause; just cause being absent from two consecutive Board Meetings or conduct unbecoming a Board member. 

ARTICLE VII – COMMITTEES

Committees: It will be the duty of the Board to appoint standing and special committees as deemed necessary to transact the business of the Association. These committees will be responsible for programs and activities of the Association.

ARTICLE VIII – ORDER OF BUSINESS

1.    The minutes of the prior meeting will be read.

2.    The Treasurer’s report will be given.

3.    Standing committee’s report will be given

4.    Special (Select) committee’s reports will be given.

5.    Special Orders.

6.    Unfinished Business and General Orders.

7.    New Business.